Bank and cash accounts
Tell Papertools where your money physically sits — bank, cash tin, card — and every payment records which account it moved through. Transfers between them get their own honest document.
A money account is anywhere your money physically sits — a bank account, a cash box, a card. Once your accounts exist, every payment you record names which one the money moved through, and each account keeps a running register you can check against reality.
Add your accounts
- Open Money accounts and add each place money lives — its name and kind (bank, cash, or card).
- That's it. From now on, recording a payment, an expense, or a pay run asks which account it touched.
The register
Each account's page shows its register — every movement through it, derived live from your books rather than kept as a separate running total, so it can never quietly drift from the truth.
Moving money between accounts
Withdrew cash from the bank for the till? That's a transfer — its own document naming both ends. It changes where money sits, not how the business did, so it never shows up as income or an expense.
Recording a bank-to-cash move as an expense is the classic way small-business books double-count. The transfer document exists so that can't happen.
Good to know
- The account kind matters: it decides how the account behaves in cash flow and bank matching.
- Every money account is backed by a real ledger account under the hood — created together, never apart.
- Statement imports and matching happen per account — see Import bank statements and match them.