Log business mileage and turn it into an expense

The mileage log records every business drive — date, route, distance — so when anyone asks why your transport costs are what they are, the answer is written down. Batch a month of trips into one expense at your per-kilometre rate, or keep the log as pure proof beside your fuel receipts.

Turn the mileage log on

1. Open Settings → Features and turn on Mileage log — it lives under Expenses, and needs Expenses on.
2. Mileage appears in your Money-Out menu, above Expenses.
3. The page asks one question first: how does this workspace book vehicle costs?
   • Actual receipts — you record fuel and tolls as expenses; the log is proof only.
   • Per-distance rate — trips convert to expenses at the rate you set.

Pick one, not both — booking fuel receipts and converting mileage would count the same driving twice. Tolls and parking stay separate either way.

Log a trip

1. Open Mileage and choose Log trip — or tap the + beside Mileage in the menu from anywhere.
2. Enter the date, from, to, and distance. Flip Round trip and the distance doubles — there and back.
3. Add the purpose — that's the audit answer — and tick Save as route so next time this drive is one tap.

Convert trips to an expense

(Per-distance rate mode only — set your rate and unit in the page's settings.)

1. Press Convert on a month's band, or tick trips and convert the selection.
2. You get one draft expense per month — distance × rate, categorised under Transport (changeable) — and the expense page lists every trip behind it as proof.
3. Nothing enters your books until you approve the draft. Deleting it frees the trips again.

Good to know

• Trip dates can't be set in the future — a log written at the time is what stands up to questions.
• Once you lock a month in your books, its trips lock too.
• Export CSV gives your accountant the full schedule — including a Logged on column that shows each entry was written when the trip happened.
• Trips inside an expense are frozen; open the expense from the trip's row or its chip.