Pay schedules and recurring pay items

A pay schedule is the template a pay run is built from: a group of people, a cadence, and the pay items that repeat every period. The schedule itself never moves money — the runs it produces do — so you can adjust it freely and only future runs change.

Set up a schedule

1. Open Pay schedules and create one — say, "Monthly staff".
2. Set the cadence and the usual payday.
3. Add the people. One person can sit on two schedules with different items — the record isn't duplicated.

Recurring pay items

Items are the lines that repeat every run — allowances, commissions, deductions:

1. Name your item types once, in your own words ("Transport allowance", "Staff loan repayment") — each maps to an account so the books stay tidy.
2. Give each person their items: a flat amount, or a percentage of a base you choose.
3. Every run built from the schedule carries them automatically; one-off adjustments happen on the run itself.

Good to know

• A schedule is not money — no posting, no ledger entry — exactly like a recurring invoice template.
• Per-person overrides live on the schedule, so "same allowance, different amount" needs no duplicate records.
• Changing an item affects future runs only; past runs keep the numbers they were built with.