Run payroll: cut and pay a pay run

A pay run is payroll for one period: who worked, what they earned, and what actually got paid. Papertools deliberately keeps those as two moments — the cost (what was owed for the period) and the money (when it left) — so wages land in the right month even when payday falls after the period ends, which is most months.

Cut a run

1. Open Payroll and start a New pay run.
2. Set the period (say, the 1st to the 31st) and the payday — leave payday blank and it follows the period end.
3. Add the people. Each person's amounts compute from their staff record and their schedule's recurring items — you never type salaries into a run.

Approve, then pay

1. Approve the run first — that's the moment the wage cost enters your books.
2. Then pay: Pay now on one person's row, or Pay everyone at once. "Paid" is tracked per person — the run happily shows "3 of 4 paid" while you wait on one bank transfer.
3. The first payment asks which money account it's from and remembers your answer as the default — each payment can still pick differently.

Payslips

Every person on a paid run has a payslip on the run's page — period pay, year-to-date, and employer contributions disclosed separately (they're a cost to you, not part of take-home, and the payslip says so).

Good to know

• Runs are voided, never deleted — payroll history is the kind of record that must survive.
• Employer contributions count as an accrual cost and are deliberately excluded from take-home and cash-flow figures.
• A pay run's payments can be matched against your bank statement like any other money movement.
• Paper-Ai knows the run: "pay my staff" finds the open run, and "status of the last pay run" answers with who's paid.