Features · the complete map
Everything the paperwork needs, with real books underneath.
Papertools handles the documents a small business actually sends and receives — and behind every one of them it keeps proper double-entry books, worded so you never need an accounting degree to use them.
Most of what follows is on every plan, including free — and where a feature needs a paid plan, its line says so. See the plans side by side.
Invoicing & quotes
Drafts stay loose — no number, deletable, editable. The moment an invoice is issued it gets its number and becomes a real record: voidable, never quietly deleted. That one rule is why your books stay defensible.
Invoice · INV-0042
Sample| Consulting — two days | $1,300.00 |
| Site visit | $150.00 |
| Tax | $87.00 |
| Total | $1,537.00 |
Bills, expenses & purchase orders
The money-out side gets the same discipline: supplier bills with due dates, staff expense claims with receipts attached, and purchase orders that become bills when the goods arrive.
Money out
Sample| Cedar Supply Co. — billDue in 6 days | $840.00 |
| Fuel — receipt photoLanded as a draft expense from a snap | $38.00 |
| PO-0017 — purchase orderConverts to its bill when the goods arrive | $1,120.00 |
Payroll
Staff records, pay schedules, and pay runs that produce a payslip per person — with deductions and employer contributions kept honestly apart, so take-home and true cost never blur.
Payslip · Store manager
Sample| Gross pay | $2,400.00 |
| Deductions | −$310.00 |
| Take-home | $2,090.00 |
Inventory & cost of goods
Track stock on the products that need it and the books learn what things cost you — not just what they sold for. Selling posts cost of goods automatically, from your own purchase history.
Stock on hand
Sample| Ceramic mugCost from your actual purchases | 84 · $3.10 |
| Gift boxLow stock — flagged | 9 · $5.40 |
| Filter coffee 1 kgReturn went back on the shelf, cost and all | 31 · $12.80 |
Projects & contracts
One engagement's money and its paperwork, kept together: a project collects the documents, costs and labor behind a job, and a contract records what was agreed — with the numbers reading through to a per-project profit line.
Project · Shopfit — Harbor Cafe
Sample| Quoted — fixed fee | $8,400.00 |
| Vendor costsBills and expenses tagged to the job | −$3,120.00 |
| Staff laborWages from payroll time on the project | −$1,760.00 |
| Project profit | $3,520.00 |
Real books underneath
every action posts twice — (debit/credit)
Every action posts real double-entry bookkeeping — worded so you never need an accounting degree, and structured so your accountant will trust it. This is the part most invoicing tools don't have.
Profit & loss · this month
Sample| Income | $12,400.00 |
| Cost of goods | −$4,120.00 |
| Expenses | −$3,610.00 |
| Net profit | $4,670.00 |
The live overview
The workspace opens on a live overview — who owes you and how late, what you owe, and four charts on one shared period, all reading the same books as the reports.
Overview · This year
SampleBank & cash
Import your bank's statement and match it against the books — the trust anchor that answers "does this agree with my bank?" line by line.
Bank matching
Sample| Matched · INV-0042Statement line ↔ invoice | $1,537.00 |
| Matched · Cedar Supply Co.Statement line ↔ bill | $840.00 |
| Unmatched · card feeOne line left to explain | $52.80 |
Paper-Ai
you say it — it types · you approve
Tell it what happened — "invoice Aisha for two days of consulting" — and it drafts the document, ready for your eyes. It types; you approve. It never posts anything on its own.
Paper-Ai
SampleBuilt for how small businesses work
One workspace per business, as many workspaces as you run. Roles keep teammates in their lanes. And the whole app installs on a phone — the counter is a place of business too.
One workspace, every lane
Sample| OwnerEverything, including billing |
| AdminRuns the workspace day to day |
| MemberTheir own lane, nothing more |
| ViewerRead only — an accountant's seat |
Start with the paperwork. The books come free.
Essential is free forever — send real invoices today, with real books underneath from day one. Upgrade only when the caps pinch, and everything you've built comes with you.