Nine things you'd have noticed eventually

Last time we gathered a hundred small things into one post and said none of them changed how you work, only how it felt. Here are nine more.

Copy the tax straight off the paper

A supplier's invoice prints a tax figure, and it does not always match what a percentage gives you — different rounding, a mixed basket, a line their software treated differently. Bills could already take the printed figure as-is. Now every money-out document can: expenses, purchase orders, supplier credit notes, and recurring bills. Type what the paper says and Papertools keeps it, subtotal derived. Paper-Ai understands it too — "the tax on the receipt is $12.40" does the right thing.

Settings, at the page that needs them

Every document list, the payroll pages, banking and the catalog now have their own settings door — a small gear on the page that opens only the settings that matter there. Same settings as before, one place to change them, no trip to the Settings section and back.

A till that speaks up

Recording a cash payment that would take a cash account below zero now asks first. Nothing is saved until you confirm — so a typo in an amount, or the wrong account, gets caught before it becomes a negative till.

Credit, chosen

When a customer's credit could settle an invoice, you now get one amount box per credit note instead of a single figure spread for you. Oldest-first is still there, as a button. The same on the vendor side.

Words on the paper

• Credit notes gained a subject and a reference line, and the reason now lives where a reader expects it.
• Deposit receipts print what the deposit is for.
• Vendor advance vouchers print what the payment is for and the supplier's own number — the internal note stays internal.

Bank reconciliation, stricter on purpose

• Statement lines can now be matched to manual journals and to deposits, not only to documents.
• The statement's closing balance is derived from the lines you imported, never picked by hand, so the order you import files in cannot change the answer.
• Sign-off has two gates: the arithmetic must reconcile and the sign-off has to sit on evidence — a month with statement lines behind it. A green figure alone no longer signs anything.

Mileage: some trips are evidence, not money

A trip can now be marked log-only. It stays in your mileage log as proof of business driving, shows in amber, exports in the CSV, and never becomes an expense. Voiding a mileage expense also hands its trips back, so they can be claimed again properly.

Payroll: net pay is exactly the sum

The rounding setting in payroll settings has retired. Each pay line rounds to the currency's own smallest unit, and net pay is exactly the sum of the lines — no separate rule to configure, nothing that could disagree with the payslip.

None of these are headline features. All of them are things you would have noticed eventually.